Travel And Lodging FAQ

Travel and Lodging FAQ

Which airport should we fly into?

Hartsfield-Jackson Airport (ATL)

 

WHERE IS CONFERENCE HELD AT?

Conference is held all weekend at the Sheraton Atlanta Hotel. The address is: 165 Courtland Street NE, Atlanta, Georgia 30303 United States

WILL TRANSPORTATION BE PROVIDED OR DO WE HAVE TO FIND OUR OWN TRANSPORTATION?

Transportation to and from the conference site will not be provided nor included in registration cost.

How do we get from the airport to conference Site
  • Uber and Lyft
    • This method is widely used in Atlanta! To save on cost use the ride share option. Rush hour is typically 4pm-7pm, and could take 22-50 minutes.
  • The MARTA Train
    • Located between the North and South entrances of the airport saves both on cost and travel time during rush hour. The MARTA will take approximately 25 minutes. MARTA one way is $2.50, Day pass is $9.
    • The hotel is closest to the Peachtree Center Station, Stop #N1. Guests should take the north exit and turn left onto Andrew Young International Boulevard. The hotel is two blocks ahead on the right.
    • Link to the MARTA map http://www.itsmarta.com/train-stations-and-schedules.aspx
      • Gold and Red line both hit Peachtree Center Station stop
    • It is public transportation, so be aware of your surroundings and consider traveling in packs.
Is there parking made available for those traveling by car?

there is a self parking area for cars.

Duration Self-parking Valet Parking
3 Hours $15 USD $20 USD
3-8 Hours $22 USD $30 USD
8-24 Hours $30 USD $40 USD
Where do I pay for a hotel room?

 

You can reserve  a hotel room through the Sheraton Atlanta Hotel portal! https://www.starwoodmeeting.com/events/start.action?id=1804025184&key=11ED6E16

Make sure to use this link to get the UNAVSA rate

Please note that you must first complete conference registration first, hotel registration is not an option to those not officially registered for conference

The official cut-off date to reserve a hotel room is Wednesday, July 11th, 2018 by 5:00 PM EDT, but the hotel rooms through the portal is a first come first serve basis. We can only guarantee the discounted rate for the rooms we have alloted. We highly encourage you solidify your lodging as soon as you can to ensure you stay with UNAVSA’s conference group and receive the discounted rate.

After you have booked your room, go to your UNAVSA conference registration and update your lodging and roommates.

 

 

If I am staying with people in a room, how will we handle reimbursements?

 

The room will only be on one card. Ensure the card has available funds to cover the entire stay plus the $100 hold for incidentals, at time of check-in.

The re-payment between people staying in the same room will be handled by those staying in the room. The UNAVSA conference team will not be in charge of collecting or reimbursing for the hotel rooms.

 

Will I get back the $100 incidental hold?

Yes, as long as nothing is charged to the room (i.e. room service, roll away beds, etc), if there is no damage to the room, and nothing taken from the room. (i.e. a lamp, telephone, hair dryer, etc)

How do I pay for a room?

Use the Sheraton Atlanta Hotel portal for UNAVSA’s discounted rate for Conference Attendees.

The room needs be under one credit card. The card on file will be charged immediately for the first night’s stay. The remainder of the stay is charged when you check-in. There is also a $100 incidental hold that will be charged to the card at check-in.  

 

Will I be charged immediately for the room?

Yes, the room will be charged for the first night’s stay immediately. The remaining nights stay plus the $100 incidental hold will be charged at check-in.

 

Can I change the card on file?

Yes, you can change the card on file at any time. Keep in mind, the card on file 10 days prior to arrival will be the one charged for the first night’s stay.

 

What if I am looking for roommates?

Join the UNAVSA-15 Conference Roommate Finder Facebook page to look for roommates. We suggest you reach out to your region’s Executive Board and CORR representative(s) to help find you roommates. If for some reason you are still having trouble finding roommates, we will have a Google Form for you to fill out. We cannot guarantee that we will find you any roommates, but we will try to the best of our ability to find you some.

 

When is the last day to reserve a hotel room through the hotel’s portal for UNAVSA?

Officially the cut-off date is July 11th, 2018, but we highly recommend you reserve a room early to be in UNAVSA’s hotel room block before they sell out.

 

 

What is the cost for a hotel room?

The price (taxes included) for hotel rooms per occupancy:

1 Night 2 Nights 3 Nights
Quad $38.95 $77.90 $116.85
Triple $51.93 $103.87 $155.80
Double $77.90 $155.80 $233.70
Single $155.80 $311.60 $467.40
How long is the UNAVSA group daily rate available for?

One day before Conference and one day after Conference

Keep in mind the extra days will add to the cost of your stay

Does the room come with wi-fi?

Yes, free wi-fi at the hotel is included with your stay.

What is the hotel’s cancellation policy?

“Cancellation policy : If you cancel 3 days before your stay before 6 pm hotel time there will be no forfeiture amount. If you cancel after 6:00 PM hotel time, the forfeiture amount will be a 1 night stay.”

The exact dates will be mentioned in the “terms & details” section when you are booking your hotel room.

Where can I drop off my luggage in the event that I arrive prior to the check-in time?

You can leave your luggage at the concierge/baggage check. Make sure to get a ticket stub and keep it safe.  

Is there an additional cost for a rollaway bed?

Yes, an Extra Rollaway Adult: USD  $25.00

Is there a fridge in the room?

Yes, there is a fridge in the hotel room.

What time can I check-in/ check-out of my hotel room?

Check-in is at 4:00PM. Check-out is at 11:00AM.

Am I required to stay at the hotel?

No, you are not required to. However, UNAVSA has secured a discounted rate for guests booking rooms through us. Attendees are highly encouraged to book their stay at the Sheraton Atlanta Hotel throughout the weekend of conference to ensure an unforgettable experience at UNAVSA-15!

Who do I contact if I have any questions?

For any questions pertaining to conference, hotel, and workshop registration, please contact conference.registration@unavsa.org.